Communication & Outreach
Coordinators:  Earl Smith & Monica Heffner

Audience Outreach

 Work closely with Media Coordinator. Promote the parade world-wide.  Use email, mail, phone, personal contacts.   Medium time commitment from May-July.

Media/Publicity

Write & distribute press releases, develop contacts with broadcast and print media, use online sources.  Determine PR strategy and promote parade at various stages of the year.   Knowledge of web-based PR a plus.  Heavy commitment from May-July.

Participant Outreach

Coordinate mailings/emailings to potential participants (e.g. “Save the Date” cards, reminder flyers of registration dates, etc.)  Continued light-medium time commitment.

Political Outreach

Outreach to area politicians; secure mayoral and gubernatorial proclamations.  Light time commitment.

Program Book Production

Collect information to be included in program book; review layout; format and type pages.  Arrange for printing and delivery of program books.  Intense time commitment for 2-3 weeks before the parade.

Spanish-language Outreach

Arrange for translation of all materials (website, program book, flyers, press releases, etc.) into Spanish.  Outreach to Spanish-language d/a organizations and media outlets.  Continued medium-heavy time commitment.

Logistics & Event Production
Coordinators: Hank Malone & Mary Delgado

Accessibility

Hire ASL interpreters and PAs for day of parade.  Arrange for alternate format for parade materials, including, web page, registration, confirmation packet, and program book (Braille, Large Print, digital CD, audio CD).  Light-medium time commitment from May-July

Daley Manager

Coordinate all aspects of program area:  tent/vendor site plan; tent set-up; electrical specs; stage and sound set-up; port-a-pottie set-up; audience chair set-up; food vendor set-up; parking; transportation of bulk items; clean-up, etc.  Intense time commitment for 1-2 weeks around the parade.

Housing, Transportation

Determines need for housing for parade participants and attendees.  Works with local hotels to negotiate discounted room rates.  Arrange for room sharing, car pooling info on web site.  Notify local transit and taxi companies 2 weeks before parade.   Light-medium time commitment from May-July.

Logistics

Secure permits, tents, stage, sound system, insurance, port-a-potties.  Work with city officials, Streets & Sanitation, and MB Realty (Daley Plaza).  Lots of negotiation.   Heavy time commitment, particularly in June/July.

Open Mic

This is traditionally the night before the parade.  Arrange for venue, invite performers, publicize event.  Medium time commitment, May-July.

Plymouth Manager

Coordinate all aspects of step-off area: contingent line-up plan; check-in/ registration table; t-shirt sales; walkie-talkie education and performance; progam/water distribution; parade marshals; Grand Marshal/VIP escort; carrying of the banner; first aid; transportation of bulk items; portable sound system; announcing contingents as they step off; work with city officials and police; clean-up, etc.  Intense time commitment for 1-2 weeks around the parade.

Post-Parade Program

Secure speakers and entertainers for the program in Daley Plaza after the parade.  Work closely with logistics to determine stage set-up requirements of performers.  Act as Stage Manager.  Medium-heavy time commitment from March-July.

Volunteer Manager

Arrange for volunteers to work the day of parade:  at Plymouth step-off area and Daley program area.   Heavy time commitment June-July.

Registration &Web Site Development
Coordinators:  Barb, Larry Bechdol, Monica Heffner and Janice Stashwick

Web Site/Online Registration

Develop and maintain web site for parade.  Create/maintain online registration site.  Technical knowledge required, but can be taught.  Must update regularly.  Also in charge of responding to emails to askus@disabilityprideparade.org.  Continued heavy time commitment.

Registration

Maintain and update registration database. Act as main contact to all registrants. Create and distribute all registration packet materials. Heavier time commitment in June and July

Grand Marshal

Arrange for hotel, flight, ground transportation & VIP Escort for Grand Marshal. Be main contact to Grand Marshal; send initial invitation and follow-up. Light time commitment in oct-Dec and June-July.

Financial
Coordinators:  Margie Wakelin, Tye Shelton and Bill Thomasson

Fiscal Management

Oversee all financial transactions.  Monthly present budget activity printouts to the committee.  Medium time commitment; heaviest during June-Aug.

Fundraiser/Fundraiser Planning

Plan and execute at least one major fundraising event.  Determine type of event, secure venue, arrange for publicity.  Work closely with Fundraising group.  Medium-heavy time commitment concentrated for 3 months around date of fundraiser.

Fundraising

Raise $20,000-$30,000 through direct mail pleas, personal contacts, telephone banking, repeat sponsorship.  Coordinate with Registration to distribute appropriate information in sponsorship confirmation packets weeks before parade.  Write and send thank you letters upon receipt of checks.   Continued medium-heavy time commitment.

Parade Accessories

Inventory parade t-shirts, caps, and other accessories.  Arrange for marketing, sales and shipping of accessories online, etc. Continued light time commitment.

Procurement

Hire photographer; purchase parade banners, signage; order awards, certificates, office supplies.  Light time commitment, concentrated May-July.